《英语应用文写作》-应用文格式及范文PPT课件.ppt

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1、管道局2012年海外人员英语培训Pipeline Bureau CNPCPipeline Bureau CNPCEnglish TrainingEnglish TrainingNiger ProjectNiger Project1.Pipeline Bureau CNPCPipeline Bureau CNPCEnglish TrainingEnglish TrainingApplied Writing主主讲讲：冯冯洪彦洪彦Niger ProjectNiger Project2.English TrainingEnglish Training1.1.英英语书语书信信(Letters)(Lett

2、ers)2.2.英英语语便条便条(Notes&Messages)(Notes&Messages)3.3.英英语语通知通知(Notices&Announcement)(Notices&Announcement)4.4.英英语请语请帖帖(Invitations)(Invitations)5.5.英英语语借条与收据借条与收据(IOY&Receipt)(IOY&Receipt)6.6.英英语电语电子子邮邮件、件、电传电传、传传真真(E-mail,Telex,Fax)(E-mail,Telex,Fax)7.7.英英语备语备忘忘录录、简简章、章、产产品品说说明明(Memos&(Memos&Brochure

3、s&directions)Brochures&directions)8.8.英英语报语报告告(Reports)(Reports)9.9.英英语证书语证书(Certificates&Diplomas)(Certificates&Diplomas)10.10.英英语语名片、名片、贺贺卡卡 (Cards)(Cards)11.11.英英语发语发言稿、演言稿、演讲讲稿稿(Speeches)(Speeches)12.12.英英语语履履历历表表 (Resume&C.V.)(Resume&C.V.)1313英英语语旅游指南旅游指南(A Guide to Travel)(A Guide to Travel)14

4、.14.英英语语的的协议协议与合同与合同 (Agreement&Contract)(Agreement&Contract)15.15.摘要、参考文献、关摘要、参考文献、关键词键词的英文的英文书书写写(Abstract,Bibliography,&Key words)(Abstract,Bibliography,&Key words)Pipeline Bureau CNPCPipeline Bureau CNPC英英语语应应用用文文Niger ProjectNiger Project3.English TrainingEnglish TrainingPipeline Bureau CNPCPip

5、eline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英英语语书书信信1.1.英英语书语书信的五大要素信的五大要素2.2.英英语书语书信的格式信的格式3.3.感感谢谢信及使用的信及使用的语语言言4.4.道歉信及使用的道歉信及使用的语语言言5.5.祝祝贺贺信及使用的信及使用的语语言言6.6.抱怨信、投抱怨信、投诉诉信及使用的信及使用的语语言言7.7.求求职职信及使用的信及使用的语语言言8.8.慰慰 问问 、吊、吊 唁唁 信及使用的信及使用的语语言言9.9.建建议议、询问询问、请

6、请求信及使用的求信及使用的语语言言10.10.推荐信及使用的推荐信及使用的语语言言4.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英英语书语书信的五要素信的五要素信信头头：写信人的地址和写：写信人的地址和写信日期。信日期。商商务务：公司名：公司名信内地址：收信人的姓名、信内地址：收信人的姓名、职务职务和地址和地址-多商多商务书务书信信称呼：称呼：Dear,D

7、ear,书书信正文信正文引言引言写信目的写信目的结结束束语语结结尾客套尾客套语语和和书书名名5.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英英语语书书信信的的附附加加要要素素主主题题-多用于商多用于商务书务书信信附言附言-在正文后在正文后头头，附上需要，附上需要补补充的事充的事项项函内附件函内附件-在正文后在正文后头头，附上需要，附上需要补补充的事充的事项

8、项6.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英语书信各要素具体说明写信人地址和写信日期，常写在信写信人地址和写信日期，常写在信纸纸的右上角。地址和日期的右上角。地址和日期都由小到大写。都由小到大写。例如：例如：“中国上海市光明路中国上海市光明路123123号，号，邮邮政政编码为编码为200103”200103”写成：写成：123 Guangming L

9、u Shanghai 200103 China123 Guangming Lu Shanghai 200103 China注意：注意：邮邮政政编码编码或区号跟在直或区号跟在直辖辖市、省会或洲名的后面，国家市、省会或洲名的后面，国家名的前面名的前面例如：例如：20122012年年4 4月月2121日日写成：写成：April 21,2012 April 21,2012 或或 the twenty-first of April,2012 the twenty-first of April,2012注意：注意：写日期写日期时时月份名称可以写全称或用月份名称可以写全称或用缩缩写字，但写字，但“May,“

10、May,June,July”June,July”三个月份不能三个月份不能缩缩写，写，SeptemberSeptember是前四个字母是前四个字母缩缩写，写，其他月份都前三个字母其他月份都前三个字母缩缩写。写。如：如：Jan.(January),Feb.(February),Mar.(March),Apr.(April)Jan.(January),Feb.(February),Mar.(March),Apr.(April)May,June,July,Aug.(August),Sept.(September),Oct.May,June,July,Aug.(August),Sept.(Septemb

11、er),Oct.(October),Nov.(November),Dec.(December).(October),Nov.(November),Dec.(December).7.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英语书信各要素具体说明信内地址是收信的姓名和地址。通常在日期下留两行靠左信内地址是收信的姓名和地址。通常在日期下留两行靠左侧侧开始写。信

12、内地址的写法与写信人的地址写法一开始写。信内地址的写法与写信人的地址写法一样样。收信。收信人姓名前人姓名前应应冠以冠以“Mr.,Mrs.,Miss,Messers,Mes.Doc.”“Mr.,Mrs.,Miss,Messers,Mes.Doc.”等敬等敬称或称或头衔头衔，如是商，如是商务书务书信，信，经经常在信内地址的下面，或者与常在信内地址的下面，或者与称呼同一行的右称呼同一行的右边边写上写上“Attention of Mr.J.R.Brown”“Attention of Mr.J.R.Brown”（请请布朗先生布朗先生过过目），其目的是目），其目的是为为了特了特别别指定指定阅读阅读人。人。

13、称呼的写法：与熟人交往用称呼的写法：与熟人交往用“”“”或或 直呼其名，或直呼其名，或 加称加称谓谓，如：如：Dear AuntyDear Aunty。商。商业书业书信中最常用的称呼信中最常用的称呼为为“Gentlemen-“Gentlemen-AE-AE”和和“Dear Sirs-“Dear Sirs-BrE-BrE”正文正文引言：其功能是用来提及写信的相关信息。常用的句引言：其功能是用来提及写信的相关信息。常用的句式：式：I was very happy to have received your letter I was very happy to have received your

14、letter dated March 12,dated March 12,或或 Please forgive me for not writing to Please forgive me for not writing to you for such a long time.you for such a long time.写信目的：开写信目的：开门见门见山，山，简单简单明了，言明了，言简简意意赅赅。结结束束语语：一般用来表达希望、愿望和要求，如：一般用来表达希望、愿望和要求，如：I I look forward to your early reply.look forward to you

15、r early reply.8.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英语书信各要素具体说明结结尾客套尾客套语语：相当：相当汉语书汉语书信的信的”此致，敬礼此致，敬礼“。其写在正文。其写在正文最后一行的下一行或隔一行。商最后一行的下一行或隔一行。商务书务书信要求礼貌程度信要求礼貌程度较较高，其高，其客套用客套用语语与私人与私人书书信略有不同。信略有不同

16、。私人私人书书信客套信客套语语商商务书务书信客套信客套语语Love,Love,Yours,Yours,As ever,As ever,Fondly,Fondly,SincerelySincerelyAffectionately,Affectionately,With love,With love,Yours with love,Yours with love,Best wishes,Best wishes,With best wishes,With best wishes,Yours truly,Yours truly,Sincerely yours,Sincerely yours,Yours

17、 Sincerely,Yours Sincerely,As always,As always,Gratefully yours.Gratefully yours.Sincerely yours,Sincerely yours,Sincerely,Sincerely,Cordially yours,Cordially yours,Yours sincerely,Yours sincerely,Yours truly,Yours truly,Yours cordially,Yours cordially,Very truly yours,Very truly yours,Respectfully

18、yours,Respectfully yours,9.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英语书信各要素具体说明署名：是写信人或代表商署名：是写信人或代表商务务机构的机构的书书信信执执笔人在笔人在书书信上信上签签上个人名字或公司名称。私人与商上个人名字或公司名称。私人与商务书务书信的信的签签名也略有不同名也略有不同私人私人书书信的信的签签名：通常名：

19、通常在打印在打印签签名后在名后在补补上手上手写体写体签签名。如：名。如：Li HongLi Hong商商务书务书信的信的签签名，名，经经常占三行或四常占三行或四行。第一行用作机构的名称，全部行。第一行用作机构的名称，全部大写字母；第二行用于大写字母；第二行用于签签名，多用名，多用钢钢笔手写体；第三行是印刷字体笔手写体；第三行是印刷字体签签名；第四行用于打印名；第四行用于打印签签名人的名人的头衔头衔-President,Director,Manager,etc.或所属部或所属部门门。如：。如：A.B.C.COMPANYA.B.C.COMPANYE.N.MagayEdward N.MegayEdw

20、ard N.MegayManager,Sales DepartmentManager,Sales Department10.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英语书信各要素具体说明主主题题：只商只商务书务书信有主信有主题这题这一要素，通常在正文的上方，一要素，通常在正文的上方，称呼的下方；也可介于信内地址和称呼之称呼的下方；也可介于信内地址和称呼之

21、间间，以，以 ”Subject“”Subject“或者或者”Re“”Re“开开头头引出主引出主题题内容，如：内容，如：Gentlemen,Gentlemen,Re:Shipment of SilkRe:Shipment of Silk附言：附言：在正文后在正文后头头，如需要，如需要补补充事充事项项，可以附言，冠以，可以附言，冠以 ”P.S.“”P.S.“（PostscriptPostscript的的缩缩写形式），引出附言内容。如：写形式），引出附言内容。如：P.S.:I have just received your letter of April 10,for which I P.S.:I

22、have just received your letter of April 10,for which I write you later after full investigation.write you later after full investigation.附件：随信附寄物件附件：随信附寄物件时时，可写上，可写上“Enclosure”“Enclosure”或者或者 “Encl”“Encl”。如果是两件以上物件，要冠以。如果是两件以上物件，要冠以“Encls”“Encls”引出物引出物件，要件，要标标明物件数量和名称。如：明物件数量和名称。如：Encls:2(a photo&a

23、copy of Resume)Encls:2(a photo&a copy of Resume)Encl:CheckEncl:Check11.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing英英语书语书信格式信格式缩进缩进式式-Indented Style-Indented Style 信信头头(Heading)(Heading)日期日期信内地址信内地址(Ins

24、ide Address)(Inside Address)称呼称呼(Saturation)(Saturation)主主题题(Re)(Re)正文正文(Body)(Body)结结束客套束客套语语 签签名名附件附件(Encl)(Encl)再启再启(PS)(PS)信信头头日期日期(Date)(Date)信内地址信内地址称呼称呼主主题题 正文正文 结结束客套束客套语语(Complimentary Close)(Complimentary Close)签签名名(Signature)(Signature)附件附件再启再启齐头齐头式式-Blocked Style-Blocked Style12.English

25、TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing感感谢谢信信写作写作须须知（知（Tips on Note-writingTips on Note-writing）感感谢谢信不宜信不宜过长过长，但必，但必须须及及时时而有而有诚诚意。程序如下：意。程序如下：对对对对方方给给予的款待、礼物或帮予的款待、礼物或帮助等表示由衷的感助等表示由衷的感谢谢。用用简洁简洁的的语语言言赞赏对赞赏对

26、方提供的方提供的帮助所起到的作用，或所收到的帮助所起到的作用，或所收到的礼品的可礼品的可爱爱及其用途。及其用途。再次表示衷心的感再次表示衷心的感谢谢，希望有，希望有朝一日能朝一日能够够回回报报。A thank-you letter is not necessarily A thank-you letter is not necessarily long,but it should prompt and long,but it should prompt and heartfelt.Writing procedures as follow:heartfelt.Writing procedures

27、 as follow:Expressions of heartfelt thanks for Expressions of heartfelt thanks for having been received with hospitality,having been received with hospitality,been given nice presents,or been been given nice presents,or been offered timely help,etc.offered timely help,etc.Brief but sincere descripti

28、on of the Brief but sincere description of the function,contribution and function,contribution and encouragement,etc,these help/gifts encouragement,etc,these help/gifts may have resulted in.may have resulted in.Statements of your gratitude again Statements of your gratitude again and your wish of re

29、turning the helpand your wish of returning the help13.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing感感谢谢信信写作模板写作模板(A Model for Writing a Thank-you Letter)(A Model for Writing a Thank-you Letter)示例一：示例一：Da

30、te:_ Date:_Dear_,Dear_,I am writing to extend my sincere gratitude for _(I am writing to extend my sincere gratitude for _(感感谢谢的原因的原因).If it had not been for your assistance in _().If it had not been for your assistance in _(对对方方给给你的具体帮助你的具体帮助),I fear that I would have been_(),I fear that I would ha

31、ve been_(没有没有对对方帮方帮助助时时的后果的后果).).Every one agrees that it was you who_(Every one agrees that it was you who_(给给出出细节细节).).Again,I would like to express my warm thanks to you!Please Again,I would like to express my warm thanks to you!Please accept my gratitude.accept my gratitude.Yours sincerely,Yours

32、 sincerely,Li Ming Li Ming14.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing感感谢谢信信写作模板写作模板(A Model for Writing a Thank-you Letter)(A Model for Writing a Thank-you Letter)示例二：示例二：Date:_ Date:_Dear _,Dear _,

33、I am now writing these few lines to express my sincere thanks for I am now writing these few lines to express my sincere thanks for _(_(感感谢谢事由事由)。Id like you to know how much your deeds Id like you to know how much your deeds meant to me.You have a positive genius for_(meant to me.You have a positiv

34、e genius for_(对对收信人某一方面收信人某一方面的的赞赞美美).I not only enjoyed _,but also_.I shall ever).I not only enjoyed _,but also_.I shall ever remember _as one of the most _in my life.remember _as one of the most _in my life.I hope to have the opportunity of reciprocating.I will feel very I hope to have the opportu

35、nity of reciprocating.I will feel very honored and pleased if you_(honored and pleased if you_(表达自己回表达自己回报报的心愿的心愿)。I am I am looking forward to seeing you next time!looking forward to seeing you next time!I repeat my thanks again for your_.Please give my kind I repeat my thanks again for your_.Pleas

36、e give my kind regards to your_.regards to your_.Yours sincerely,Yours sincerely,Li Ming Li Ming15.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing感感谢谢信信范文样例(Samples of thank-you Letters)样样例例-1 -1 April 12,

37、2012April 12,2012Dear Mrs.Long,Dear Mrs.Long,I am writing to extend my sincere gratitude for I am writing to extend my sincere gratitude for your helpyour help.If it.If it had not been for your assistance in had not been for your assistance in the entrance examinationthe entrance examination.I.I fea

38、r that I would fear that I would never have achieved such a successnever have achieved such a success.Every one agrees that it was you who Every one agrees that it was you who offered me a kind offered me a kind encouragement and a patient aid.encouragement and a patient aid.Again,I would like to ex

39、press my warm thanks to you!Please Again,I would like to express my warm thanks to you!Please accept my gratitude.accept my gratitude.Yours sincerely,Yours sincerely,Li Ming Li Ming16.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Appl

40、ied WritingApplied Writing感感谢谢信信范文样例(Samples of thank-you Letters)样样例例-2 -2 April 12,2012April 12,2012 Dear Mr.Song,Dear Mr.Song,I am now writing these few lines to express my sincere thanks for I am now writing these few lines to express my sincere thanks for your inviting me and some of colleague

41、to dine with you last nightyour inviting me and some of colleague to dine with you last night。Id Id like you to know how much your deeds meant to me.You have a like you to know how much your deeds meant to me.You have a positive genius for positive genius for cookingcooking I not only enjoyed I not

42、only enjoyed your academic your academic achievementsachievements,but also ,but also your kind hospitalityyour kind hospitality.I shall ever remember.I shall ever remember it it as as one of the most one of the most enjoyable dinnersenjoyable dinners in my life.in my life.I hope to have the opportun

43、ity of reciprocating.I will feel very I hope to have the opportunity of reciprocating.I will feel very honored and pleased if you honored and pleased if you would give me an occasion to repaywould give me an occasion to repay。I am I am looking forward to seeing you next time!looking forward to seein

44、g you next time!I repeat my thanks again for I repeat my thanks again for your kindnessyour kindness.Please give my kind.Please give my kind regards to regards to your warm hospitalityyour warm hospitality.Yours sincerely,Yours sincerely,Li Ming Li Ming17.English TrainingEnglish TrainingPipeline Bur

45、eau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied WritingApplied Writing感感谢谢信信词汇词汇再再现现（Commonly Used Commonly Used Words on Letters of Thanks Words on Letters of Thanks）appreciate v.appreciate v.pri:pri:ieitieit欣欣赏赏,赏识赏识,感感谢谢,感激感激,体会体会,领领会会,察知察知,体体谅谅 appreciation v apprecia

46、tion v,pri:,pri:ieiiein n sincere a.sinsisincere a.sinsi 衷心的衷心的,真真诚诚的的,真心真心实实意的意的,忠忠实实的的,诚实诚实的的,正直的正直的 sincerely ad.sinsisincerely ad.sinsili sincerity n.sinseriti li sincerity n.sinseriti hospitable a,hhospitable a,hspitspitblbl好客的好客的,招待周到的招待周到的(气候、气候、环环境等境等)宜人的宜人的;适宜的适宜的 hospitably ad.hhospitably

47、ad.hspitspitbli hospitality n.,hbli hospitality n.,hspitliti spitliti hospitalize v.hhospitalize v.hspitspitlaiz laiz reciprocate v.risiprreciprocate v.risiprkeitkeit交交换换;报报答答;互互给给,(,(使机器等使机器等)往复运往复运动动 profound a.prprofound a.prfaundfaund深刻的深刻的;深切的深切的,深奥的深奥的 grateful a.greitfgrateful a.greitfl l感感谢谢

48、的的,感激的感激的,令人愉快的令人愉快的;可喜的可喜的 obliged a.obliged a.blaidblaiddd感激的感激的 express v.ikspresexpress v.ikspres表达表达,陈陈述述;表示表示 gratitude n.grtitju:dgratitude n.grtitju:d感激之情感激之情,感恩感恩,感感谢谢 18.English TrainingEnglish TrainingPipeline Bureau CNPCPipeline Bureau CNPCNiger ProjectNiger Project英英语应语应用文写作用文写作Applied

49、WritingApplied Writing感感谢谢信信词汇词汇再再现现（Commonly Used Commonly Used Words on Letters of Thanks Words on Letters of Thanks）encouragement n.inkencouragement n.inkridridmmntnt鼓励鼓励;奖奖励励;促促进进,鼓励的鼓励的话话(或行或行为为););刺激刺激 satisfactory a.,stisfktsatisfactory a.,stisfktriri令人令人满满意的意的;符合要求的符合要求的;良好的良好的 honored a.hon

50、ored a.n ndd荣幸的荣幸的enjoy v indenjoy v indi i欣欣赏赏;享受享受;喜喜爱爱,享有享有,使使过过得快活得快活;enjoyable a.;enjoyable a.indindi iblbl快快乐乐的的;有有乐乐趣的趣的 enjoyment n.ind enjoyment n.indimimntnt乐乐趣趣,享受享受 pleasure n.plepleasure n.ple 愉快愉快,高高兴兴;满满足足,消遣消遣;放放荡荡 support n.&v.ssupport n.&v.sp p:t:t支撑支撑,拥护拥护,赞赞成成,抚抚养养,赡赡养养 remind v.