《英语应用文写作》-应用文格式及范文ppt课件.ppt

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1、管道局2012年海外人员英语培训Pipeline Bureau CNPCPipeline Bureau CNPCEnglish TrainingEnglish TrainingNiger ProjectNiger ProjectPipeline Bureau CNPCPipeline Bureau CNPCEnglish TrainingEnglish TrainingApplied Writing主讲：冯洪彦主讲：冯洪彦Niger ProjectNiger ProjectEnglish TrainingEnglish Training1. 1.英语书信英语书信(Letters)(Letter

2、s)2.2.英语便条英语便条(Notes & Messages)(Notes & Messages)3.3.英语通知英语通知(Notices & Announcement)(Notices & Announcement)4.4.英语请帖英语请帖(Invitations)(Invitations)5.5.英语借条与收据英语借条与收据(IOY & Receipt)(IOY & Receipt)6.6.英语电子邮件、电传、传真英语电子邮件、电传、传真(E-mail, Telex, Fax)(E-mail, Telex, Fax)7.7.英语备忘录、简章、产品说明英语备忘录、简章、产品说明(Memos

3、 & (Memos & Brochures & directions )Brochures & directions )8.8.英语报告英语报告(Reports)(Reports)9.9.英语证书英语证书(Certificates & Diplomas)(Certificates & Diplomas)10.10.英语名片、贺卡英语名片、贺卡 (Cards)(Cards)11.11.英语发言稿、演讲稿英语发言稿、演讲稿(Speeches)(Speeches)12.12.英语履历表英语履历表 (Resume & C.V.)(Resume & C.V.)1313英语旅游指南英语旅游指南(A Gui

4、de to Travel)(A Guide to Travel)14. 14. 英语的协议与合同英语的协议与合同 (Agreement & Contract)(Agreement & Contract)15.15.摘要、参考文献、关键词的英文书写摘要、参考文献、关键词的英文书写(Abstract, Bibliography, & Key words)(Abstract, Bibliography, & Key words)Pipeline Bureau Pipeline Bureau CNPCCNPC英语应用文英语应用文Niger ProjectNiger ProjectEnglish Tra

5、iningEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信英语书信1. 1.英语书信的五大要素英语书信的五大要素2.2. 英语书信的格式英语书信的格式3.3. 感谢信及使用的语言感谢信及使用的语言4.4.道歉信及使用的语言道歉信及使用的语言5.5.祝贺信及使用的语言祝贺信及使用的语言6.6.抱怨信、投诉信及使用的语言抱怨信、投诉信及使用的语言7.7.求职信及使用的语言求职信及使用的语言

6、8.8.慰慰 问问 、吊、吊 唁唁 信及使用的语言信及使用的语言9.9.建议、询问、请求信及使用的语言建议、询问、请求信及使用的语言10.10. 推荐信及使用的语言推荐信及使用的语言English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信的五要素英语书信的五要素信头：写信人的地址和写信头：写信人的地址和写信日期。信日期。商务：公司名商务：公司名信内地址：收信人的

7、姓名、信内地址：收信人的姓名、职务和地址职务和地址-多商务书信多商务书信称呼：称呼：DearDear, ,书信正文书信正文引言引言写信目的写信目的结束语结束语结尾客套语和书名结尾客套语和书名English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信的附加要素英语书信的附加要素主题主题-多用于商务书信多用于商务书信附言附言-在正文后头，附上需要补充的事项在正文后头，

8、附上需要补充的事项函内附件函内附件-在正文后头，附上需要补充的事项在正文后头，附上需要补充的事项English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信各要素具体说明写信人地址和写信日期，常写在信纸的右上角。地址和日期写信人地址和写信日期，常写在信纸的右上角。地址和日期都由小到大写。都由小到大写。例如：例如：“中国上海市光明路中国上海市光明路123123号，邮政

9、编码为号，邮政编码为200103”200103”写成：写成：123 Guangming123 Guangming Lu Shanghai 200103 China Lu Shanghai 200103 China注意：注意：邮政编码或区号跟在直辖市、省会或洲名的后面，国家邮政编码或区号跟在直辖市、省会或洲名的后面，国家名的前面名的前面例如：例如：20122012年年4 4月月2121日日写成：写成：April 21, 2012 April 21, 2012 或或 the twenty-first of April, 2012the twenty-first of April, 2012注意：注

10、意：写日期时月份名称可以写全称或用缩写字，但写日期时月份名称可以写全称或用缩写字，但 “ “May, May, June, July”June, July”三个月份不能缩写，三个月份不能缩写，SeptemberSeptember是前四个字母缩写，是前四个字母缩写，其他月份都前三个字母缩写。其他月份都前三个字母缩写。如：如：Jan. (January), Feb. (February), Mar. (March), Apr. (April)Jan. (January), Feb. (February), Mar. (March), Apr. (April)May, June, July, Aug

11、. (August), Sept. (September), Oct. May, June, July, Aug. (August), Sept. (September), Oct. (October), Nov. (November), Dec. (December).(October), Nov. (November), Dec. (December).English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied

12、WritingApplied Writing英语书信各要素具体说明信内地址是收信的姓名和地址。通常在日期下留两行靠左信内地址是收信的姓名和地址。通常在日期下留两行靠左侧开始写。信内地址的写法与写信人的地址写法一样。收信侧开始写。信内地址的写法与写信人的地址写法一样。收信人姓名前应冠以人姓名前应冠以 “ “Mr., Mrs., Miss, Messers, MesMr., Mrs., Miss, Messers, Mes. Doc.”. Doc.”等敬等敬称或头衔，如是商务书信，经常在信内地址的下面，或者与称或头衔，如是商务书信，经常在信内地址的下面，或者与称呼同一行的右边写上称呼同一行的右边写

13、上 “ “Attention of Mr. J.R. Brown”Attention of Mr. J.R. Brown”（请（请布朗先生过目），其目的是为了特别指定阅读人。布朗先生过目），其目的是为了特别指定阅读人。称呼的写法：与熟人交往用称呼的写法：与熟人交往用 “” “”或或 直呼其名，或直呼其名，或 加称谓，加称谓，如：如：Dear AuntyDear Aunty。商业书信中最常用的称呼为。商业书信中最常用的称呼为 “Gentlemen-Gentlemen-AE-AE” ” 和和 “Dear Sirs-Dear Sirs-BrE-BrE”正文正文引言：其功能是用来提及写信的相关信息。常

14、用的句引言：其功能是用来提及写信的相关信息。常用的句式：式：I was very happy to have received your letter I was very happy to have received your letter dated March 12,dated March 12,或或 Please forgive me for not writing Please forgive me for not writing to you for such a long time.to you for such a long time.写信目的：开门见山，简单明了，言简意赅。写

15、信目的：开门见山，简单明了，言简意赅。结束语：一般用来表达希望、愿望和要求，如：结束语：一般用来表达希望、愿望和要求，如：I I look forward to your early reply.look forward to your early reply.English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信各要素具体说明结尾客套语：相当汉语书信的结尾客

16、套语：相当汉语书信的 ” ”此致，敬礼此致，敬礼“。其写在正。其写在正文最后一行的下一行或隔一行。商务书信要求礼貌程度较高，文最后一行的下一行或隔一行。商务书信要求礼貌程度较高，其客套用语与私人书信略有不同。其客套用语与私人书信略有不同。私人书信客套语私人书信客套语商务书信客套语商务书信客套语Love,Love,Yours,Yours,As ever,As ever,Fondly,Fondly,SincerelySincerelyAffectionately,Affectionately,With love, With love, Yours with love,Yours with love

17、,Best wishes,Best wishes,With best wishes,With best wishes,Yours truly,Yours truly,Sincerely yours,Sincerely yours,Yours Sincerely,Yours Sincerely,As always,As always,Gratefully yours.Gratefully yours.Sincerely yours,Sincerely yours,Sincerely,Sincerely,Cordially yours,Cordially yours,Yours sincerely

18、,Yours sincerely,Yours truly,Yours truly,Yours cordially,Yours cordially,Very truly yours,Very truly yours,Respectfully yours, Respectfully yours, English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信各要素具体说明

19、署名：是写信人或代表商务机构的书信执笔人在书信上签署名：是写信人或代表商务机构的书信执笔人在书信上签上个人名字或公司名称。私人与商务书信的签名也略有不同上个人名字或公司名称。私人与商务书信的签名也略有不同私人书信的签名：通常私人书信的签名：通常在打印签名后在补上手在打印签名后在补上手写体签名。如：写体签名。如：Li HongLi Hong商务书信的签名，经常占三行或四商务书信的签名，经常占三行或四行。第一行用作机构的名称，全部行。第一行用作机构的名称，全部大写字母；第二行用于签名，多用大写字母；第二行用于签名，多用钢笔手写体；第三行是印刷字体签钢笔手写体；第三行是印刷字体签名；第四行用于打印签

20、名人的头衔名；第四行用于打印签名人的头衔-President, Director, Manager, etc.或所属部门。如：或所属部门。如：A.B.C. COMPANYA.B.C. COMPANYE. N. MagayEdward N. MegayEdward N. MegayManager, Sales DepartmentManager, Sales DepartmentEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文

21、写作Applied WritingApplied Writing英语书信各要素具体说明主题：主题：只商务书信有主题这一要素，通常在正文的上方，只商务书信有主题这一要素，通常在正文的上方，称呼的下方；也可介于信内地址和称呼之间，称呼的下方；也可介于信内地址和称呼之间，以以 ” ”Subject“Subject“或者或者 ” ”Re“Re“开头引出主题内容，如：开头引出主题内容，如：Gentlemen,Gentlemen,Re: Shipment of SilkRe: Shipment of Silk附言：附言：在正文后头，如需要补充事项，可以附言，冠在正文后头，如需要补充事项，可以附言，冠以以

22、” ”P.S.“P.S.“（PostscriptPostscript的缩写形式），引出附言内容。如：的缩写形式），引出附言内容。如：P.S.: I have just received your letter of April 10, for which P.S.: I have just received your letter of April 10, for which I write you later after full investigation.I write you later after full investigation.附件：随信附寄物件时，可写上附件：随信附寄物件时

23、，可写上 “ “Enclosure”Enclosure”或者或者 “Encl”Encl”。如果是两件以上物件，要冠以。如果是两件以上物件，要冠以 “EnclsEncls”引出引出物件，要标明物件数量和名称。如：物件，要标明物件数量和名称。如：EnclsEncls: 2 (a photo & a copy of Resume): 2 (a photo & a copy of Resume)Encl: CheckEncl: CheckEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger Proje

24、ctNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing英语书信格式英语书信格式缩进式缩进式-Indented Style -Indented Style 信头信头(Heading)(Heading) 日期日期信内地址信内地址(Inside Address)(Inside Address)称呼称呼(Saturation)(Saturation) 主题主题(Re)(Re) 正文正文(Body)(Body) 结束客套语结束客套语 签名签名附件附件(Encl)(Encl)再启再启(PS)(PS) 信头信头日期日期(Date)(Date)信

25、内地址信内地址称呼称呼主题主题 正文正文 结束客套语结束客套语(Complimentary Close)(Complimentary Close)签名签名(Signature) (Signature) 附件附件再启再启齐头式齐头式-Blocked Style-Blocked StyleEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing感谢信感谢信写作须知（写作须知

26、（Tips on Note-writingTips on Note-writing）感谢信不宜过长，但必须及时感谢信不宜过长，但必须及时而有诚意。程序如下：而有诚意。程序如下：对对方给予的款待、礼物或帮对对方给予的款待、礼物或帮助等表示由衷的感谢。助等表示由衷的感谢。用简洁的语言赞赏对方提供的用简洁的语言赞赏对方提供的帮助所起到的作用，或所收到的帮助所起到的作用，或所收到的礼品的可爱及其用途。礼品的可爱及其用途。再次表示衷心的感谢，希望有再次表示衷心的感谢，希望有朝一日能够回报。朝一日能够回报。A thank-you letter is not necessarily A thank-you

27、letter is not necessarily long, but it should prompt and long, but it should prompt and heartfelt. Writing procedures as follow:heartfelt. Writing procedures as follow: Expressions of heartfelt thanks for Expressions of heartfelt thanks for having been received with hospitality, having been received

28、 with hospitality, been given nice presents, or been been given nice presents, or been offered timely help, etc.offered timely help, etc. Brief but sincere description of the Brief but sincere description of the function, contribution and function, contribution and encouragement, etc, these help/gif

29、ts encouragement, etc, these help/gifts may have resulted in.may have resulted in.Statements of your gratitude again Statements of your gratitude again and your wish of returning the helpand your wish of returning the helpEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger

30、ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing感谢信感谢信写作模板写作模板( A Model for Writing a Thank-you Letter)( A Model for Writing a Thank-you Letter)示例一：示例一： Date:_Date:_Dear_,Dear_,I am writing to extend my sincere gratitude for _(I am writing to extend my sincere gratitude for _(感谢感谢的原因

31、的原因). If it had not been for your assistance in _(). If it had not been for your assistance in _(对方给对方给你的具体帮助你的具体帮助), I fear that I would have been_(), I fear that I would have been_(没有对方帮没有对方帮助时的后果助时的后果). ).Every one agrees that it was you who_(Every one agrees that it was you who_(给出细节给出细节). ).Aga

32、in, I would like to express my warm thanks to you! Please Again, I would like to express my warm thanks to you! Please accept my gratitude.accept my gratitude. Yours sincerely, Yours sincerely, Li Ming Li MingEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger

33、Project英语应用文写作英语应用文写作Applied WritingApplied Writing感谢信感谢信写作模板写作模板( A Model for Writing a Thank-you Letter)( A Model for Writing a Thank-you Letter)示例二：示例二： Date:_Date:_Dear _ ,Dear _ ,I am now writing these few lines to express my sincere thanks for I am now writing these few lines to express my sin

34、cere thanks for _(_(感谢事由感谢事由) )。Id like you to know how much your deeds Id like you to know how much your deeds meant to me. meant to me. You have a positive genius for_(You have a positive genius for_(对收信人某一方对收信人某一方面的赞美面的赞美). ).I not only enjoyed _, but also_. I not only enjoyed _, but also_. I sha

35、ll I shall ever remember _as one of the most _in my life.ever remember _as one of the most _in my life.I hope to have the opportunity of reciprocating. I hope to have the opportunity of reciprocating. I will feel very I will feel very honored and pleased if you_(honored and pleased if you_(表达自己回报的心愿

36、表达自己回报的心愿) )。I am I am looking forward to seeing you next time!looking forward to seeing you next time!I repeat my thanks again for your_. I repeat my thanks again for your_. Please give my kind Please give my kind regards to your_.regards to your_. Yours sincerely, Yours sincerely, Li Ming Li MingE

37、nglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing感谢信感谢信范文样例( Samples of thank-you Letters)样例样例-1 -1 April 12, 2012April 12, 2012Dear Mrs. Long,Dear Mrs. Long,I am writing to extend my sincere gratitude for I

38、am writing to extend my sincere gratitude for your helpyour help. If it . If it had not been for your assistance in had not been for your assistance in the entrance examinationthe entrance examination. I . I fear that I would fear that I would never have achieved such a successnever have achieved su

39、ch a success. .Every one agrees that it was you who Every one agrees that it was you who offered me a kind offered me a kind encouragement and a patient aid.encouragement and a patient aid.Again, I would like to express my warm thanks to you! Please Again, I would like to express my warm thanks to y

40、ou! Please accept my gratitude.accept my gratitude. Yours sincerely, Yours sincerely, Li Ming Li MingEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing感谢信感谢信范文样例( Samples of thank-you Letters)样例样例-2 -2 April

41、12, 2012April 12, 2012 Dear Mr. Song ,Dear Mr. Song ,I am now writing these few lines to express my sincere thanks for I am now writing these few lines to express my sincere thanks for your inviting me and some of colleague to dine with you last nightyour inviting me and some of colleague to dine wi

42、th you last night。Id Id like you to know how much your deeds meant to me. like you to know how much your deeds meant to me. You have a You have a positive genius for positive genius for cookingcooking I not only enjoyed I not only enjoyed your academic your academic achievementsachievements , but al

43、so , but also your kind hospitalityyour kind hospitality. . I shall ever remember I shall ever remember it it as as one of the most one of the most enjoyable dinnersenjoyable dinners in my life. in my life.I hope to have the opportunity of reciprocating. I hope to have the opportunity of reciprocati

44、ng. I will feel very I will feel very honored and pleased if you honored and pleased if you would give me an occasion to repaywould give me an occasion to repay。I am I am looking forward to seeing you next time!looking forward to seeing you next time!I repeat my thanks again for I repeat my thanks a

45、gain for your kindnessyour kindness. . Please give my kind Please give my kind regards to regards to your warm hospitalityyour warm hospitality. . Yours sincerely, Yours sincerely, Li Ming Li MingEnglish TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger ProjectNiger Project英语应用文写

46、作英语应用文写作Applied WritingApplied Writing感谢信感谢信词汇再现（词汇再现（Commonly Used Commonly Used Words on Letters of Thanks Words on Letters of Thanks ）appreciate v. appreciate v. pri:pri:ieitieit 欣赏欣赏, ,赏识赏识, , 感谢感谢, ,感激感激, , 体会体会, ,领会领会, ,察知察知, ,体谅体谅 appreciation v appreciation v ,pri:,pri:ieiiein n sincere a. s

47、insisincere a. sinsi 衷心的衷心的, ,真诚的真诚的, ,真心实意的真心实意的, , 忠实的忠实的, ,诚实的诚实的, ,正直的正直的 sincerely ad. sinsisincerely ad. sinsili sincerity n. sinseritili sincerity n. sinseriti hospitable a, hhospitable a, hspitspitblbl 好客的好客的, ,招待周到的招待周到的 ( (气候、环境等气候、环境等) )宜人的宜人的; ;适宜适宜的的 hospitably ad. hhospitably ad. hspit

48、spitbli hospitality n. ,hbli hospitality n. ,hspitlitispitliti hospitalize v. hhospitalize v. hspitspitlaizlaiz reciprocate v. risiprreciprocate v. risiprkeitkeit 交换交换; ;报答报答; ;互给互给, (, (使机器等使机器等) )往复运动往复运动 profound a. prprofound a. prfaundfaund 深刻的深刻的; ;深切的深切的, ,深奥的深奥的 grateful a. greitfgrateful a.

49、 greitfl l 感谢的感谢的, ,感激的感激的, , 令人愉快的令人愉快的; ;可喜的可喜的 obliged a. obliged a. blaidblaidd d 感激的感激的 express v. ikspresexpress v. ikspres 表达表达, ,陈述陈述; ;表示表示 gratitude n. grtitju:dgratitude n. grtitju:d 感激之情感激之情, ,感恩感恩, ,感谢感谢 English TrainingEnglish TrainingPipeline Bureau Pipeline Bureau CNPCCNPCNiger Proje

50、ctNiger Project英语应用文写作英语应用文写作Applied WritingApplied Writing感谢信感谢信词汇再现（词汇再现（Commonly Used Commonly Used Words on Letters of Thanks Words on Letters of Thanks ）encouragement n. inkencouragement n. inkridridmmntnt 鼓励鼓励; ;奖励奖励; ;促进促进, , 鼓励的话鼓励的话( (或行为或行为); );刺激刺激 satisfactory a. ,stisfktsatisfactory a.