MINUTES OF AGENDA MEETING.doc

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1、MINUTES OF JULY 11, 2006 AGENDA MEETINGCommissioner Bassitt opened the meeting at 9:15 a.m. on the 11th day of July, 2006 with the following members present: Commissioner W. Dan Reiff, Commissioner Sam Bassitt, County Administrator Becky Saine and Clerk of the Board Kelli Singhaus.Douglass Degen led

2、 the Pledge of Allegiance.Minutes from the June 22, 2006 Special Meeting and the July 6, 2006 Agenda Meeting were removed for approval until further notice due to the absence of Commissioner Sneary.Action Items:Resolution #460-06. Change date and time for the Final Hearing for the Shawnee Developmen

3、t Ltd. Petitioned Ditch #1234.On February 8, 2005 the Board adopted Resolution #58-05, setting the date, time and place of the view and first hearing for the Shawnee Development Ltd. Petitioned Ditch #1234. All required mailings and notice of a public hearing were accomplished and the public hearing

4、 was held. On March 17, 2005 the Board adopted resolution #135A-05, recessing the First Hearing of the Shawnee Development Ltd. Petitioned Ditch #1234 to a later date and time of September 1, 2005 to allow time for construction of the project. On August 30, 2005 the Board adopted Resolution #529-05,

5、 changing the date and time for the reconvened hearing. Douglass Degen, Drainage Engineer, has requested that the Board change the date, time and place of the Final Hearing for the Shawnee Development Petitioned Ditch #1234 to August 3, 2006 at 1:00 p.m. at the Allen County Courthouse.Commissioner B

6、assitt moved to adopt the Resolution. Commissioner Reiff seconded the motion. The roll was called and the Resolution was approved unanimously.Resolution #461-06. Accept bid and enter into contract with The Craun-Liebing Company for the purchase of a Sound Attenuated Environmental Portable Engine Dri

7、ven Automatic Pumping System.The Board of Allen County Commissioners received and opened one (1) sealed bid on June 21, 2006 for the Sound Attenuated Environmental Portable Engine Driven Automatic Pumping System. The bid came from The Craun-Liebing Company in the amount of $50,100.00. Upon reviewing

8、 the bid, all was found to be in good order and meets specifications. Bradley T. Niemeyer, Assistant Sanitary Engineer, has requested that the Board authorize a contract with The Craun-Liebing Company for the completion of work for the Sound Attenuated Environmental Portable Engine Driven Automatic

9、Pumping System for a total contract amount not to exceed $50,100.00.Commissioner Reiff moved to adopt the Resolution. Commissioner Bassitt seconded the motion. The roll was called and the Resolution was approved unanimously.Resolution #462-06. Accept change order #2 from Sidney Electric, Co. for the

10、 Allen County Sanitary Engineers Department Administration Office and Vehicle Service / Storage Building Project.Pursuant to Resolution #511-05, the Board entered into contract with Sidney Electric, Co. for construction of the Allen County Sanitary Engineers Department Administration Office and Vehi

11、cle Storage / Service Building Project. On March 23, 2006 the Board adopted Resolution #179-06, approving change order #1 with Sidney Electric, Co. increasing the contract price by $2,808.00. Bradley T. Niemeyer, Assistant Sanitary Engineer, has requested that the Board accept this change order #2 f

12、or additional services from Sidney Electric which is deemed necessary to complete this project. The change order #2 will consist of the following work: $3,100.00 for extra costs associated with changing pole-mounted transformers with pad-mounted transformers, and concrete for three phase pad-mounted

13、 transformers; $2,900.00 for extra costs associated with providing an electrical conduit to the north side of the asphalt drive. This change order is a $6,000.00 increase to the original contract price of $380,808.00 for a new total contract amount of $386,808.00. Commissioner Bassitt moved to adopt

14、 the Resolution. Commissioner Reiff seconded the motion. The roll was called and the Resolution was approved unanimously.Resolution #463-06. Accept change order #2 from Gast Plumbing & Heating, Inc. (HVAC Contract) for the Allen County Sanitary Engineers Department Administration Office and Vehicle

15、Service / Storage Building Project.The Board of Allen County Commissioners passed Resolution #509-05, authorizing the Sanitary Engineers Office to enter into contract with Gast Plumbing & Heating, Inc. for HVAC Services for construction of the Allen County Sanitary Engineers Department Administratio

16、n Office and Vehicle Service / Storage Building Project. On March 23, 2006 the Board passed Resolution #178-06 approving a change order #1 with Gast Plumbing & Heating, Inc. increasing the contract amount by $759.34. Bradley T. Niemeyer, Assistant Sanitary Engineer, has requested the Board authorize

17、 change order #2 with Gast Plumbing & Heating, Inc. for the following additional services: $828.32 to raise the HVAC heating system in the garage to a height of 14 feet. This change order #2 (HVAC Contract) with Gast Plumbing & Heating, Inc. will be an $828.32 increase to the original contract price

18、 raising the total contract amount from $197,874.45 to $198,702.77.Commissioner Reiff moved to adopt the Resolution. Commissioner Bassitt seconded the motion. The roll was called and the Resolution was approved unanimously.Resolution #464-06. Authorize the Allen County Sanitary Engineering Departmen

19、t to purchase office furniture through the State Cooperative Purchasing Program.Bradley T. Niemeyer, Assistant Sanitary Engineer, has requested that the Board authorize the purchase of office furniture for the new Administration Office and Vehicle Storage/Service Building Project through the State C

20、ooperative Purchasing Program. The Sanitary Engineers office has received a proposal in the amount of $74,963.24 from Innovative Office Solutions for office furniture, storage and filing units, partitions, and tables and chairs for eleven offices, a small conference room, training room and the break

21、 room. Commissioner Bassitt moved to adopt the Resolution. Commissioner Reiff seconded the motion. The roll was called and the Resolution was approved unanimously.Resolution #465-06. Authorize the Allen County Sanitary Engineering Department to enter into contract with URS Corporation for the Shawne

22、e No. 2 Collection System Infiltration and Inflow Project.The Board has received written communications from Bradley T. Niemeyer, Assistant Sanitary Engineer, indicating that the Sanitary Engineering Department proposes to retain professional engineering services to provide technical assistance with

23、 the compliance program, as issued by the Ohio EPA, to eliminate all sewage bypasses located in the Shawnee No. 2 Sewer Sub-District Collection System. URS Corporation has submitted a proposal to provide technical assistance in preparing Technical Specifications and construction details for Private

24、Lateral Replacements, Manhole Rehabilitation options, provide pre and post rehabilitation analyses of flow throughout the Seriff Sub-Basin and provide detailed reports analyzing actual I/I reduction scenarios, provide, based on the simulation results, a cost of construction report entailing improvem

25、ents and flow equalization of the Shawnee No. 2 service area, and provide Technical Specifications on relining existing laterals within the road right-of-way in the Seriff Sub-Basin. The total proposal amount is not to exceed $43,400.00.Commissioner Reiff moved to adopt the Resolution. Commissioner

26、Bassitt seconded the motion. The roll was called and the Resolution was approved unanimously.Resolution #466-06. Authorize training, seminar and travel related expenses for various departments.Commissioner Bassitt moved to adopt the Resolution. Commissioner Reiff seconded the motion. The roll was ca

27、lled and the Resolution was approved unanimously.Discussion Items:A. Allen County Juvenile Court, Connie Lowry, presented the following:1. Request to adopt Resolution #467-06, authorize submission of a grant application to The Ohio Department of Youth Services for the Youth Services Subsidy Grant fo

28、r FY2007. The said grant agreement is for FY2007 Youth Services Subsidy Grant for a total grant amount of $178,267.00. No cash match monies are required for this grant.Commissioner Reiff moved to adopt the Resolution. Commissioner Bassitt seconded the motion. The roll was called and the Resolution w

29、as approved unanimously. B. Allen County Community Development Coordinator, Bruce Wells, presented the following:1. Request to authorize a contract and commit funds for the FY05 Formula-Spencerville Street Improvement Project. As previously authorized by the Board, an invitation to bid for the FY05

30、Formula-Spencerville Street Improvement Project was advertised and the following bids were received: Shelly Materials - $69,493.75, Suever Stone - $68,045.00 and Bluffton Paving - $65,001.70. The Engineers Estimate for this project is $63,829.10. The Project Engineer, Kohli & Kaliher Associates, has

31、 recommended and the Village of Spencerville has concurred that the contract should be awarded to the low bidder, Bluffton Paving. The Formula Grant allocation for this project is $61,400.00. By prior agreement, the Village of Spencerville has committed to pay for engineering and the amount of the c

32、onstruction contract in excess of the grant amount.2. Request to commit CDBG Rehab funds for a project on reservoir Road, Bath Township, Lima, Ohio. The homeowner of the property located on Reservoir Road, Bath Township, Lima has applied for and been found to qualify for a CDBG Rehab project. Bids w

33、ere requested from five contractors and received from three. An Addendum to one line item regarding a water softener tank was sent too late for all bidders to respond and that line item was removed from the bids calculation for the purpose of award. The bids were as follows: DDC Rehab - $24,156, Tri

34、 County Roofing - $23,605 and Heise General Contracting - $23,518. Heise General Contracting submitted the lowest bid, adding back the adjusted line item to their bid would result in a total bid amount of $24,303. Bruce Wells is requesting that the board commit CDBG Rehab funds in an amount not to e

35、xceed $25,500 (bid amount plus a 5% contingency) for the said project with Heise General Contracting.3. Request to commit funds for a CDBG repair project on Garland Avenue, Perry Township. Bids were requested from five contractors for a roof replacement for the property located on Garland Avenue. Th

36、e following two bids were received: DDC Rehab - $5,993 and Tri County Roofing - $7,610. The difference in the bids was due to Tri Countys inclusion of total sheathing replacement for the estimated square footage of the roof. However, the specifications did not ask for the total replacement price to

37、be included in the bid. The specs called for removal and replacement of the shingles with the replacement of deteriorated sheathing at a per square foot price and as approved by the local program administrator. With this information considered, Bruce Wells fell constrained to accept the lower bid, t

38、hough he does anticipate a substantial amount of replacement that could equal or exceed the higher bid by the time this project is completed. Mr. Wells is requesting that the Board commit CDBG funds for this project in the amount of $7,500 to facilitate a contract with DDC Rehab for their base bid o

39、f $5,993 and to provide a $2,500 contingency for sheathing replacement.C. Sanitary Engineer, Bruce Wells, presented the following:1. Request to purchase phone equipment and communication services for the Sanitary Engineers Administration and Vehicle Storage / Service Buildings. With the assistance o

40、f Dana Sterling, Building & Grounds Superintendent, quotes have been received for a phone system and communication lines for the same for the Sanitary Engineers new Administration and Vehicle Storage / Service Buildings. The phone system proposed by Embarq (Sprint) features the same equipment now ut

41、ilized in the Courthouse and will operate through the central switch. The equipment offers expanded services for the department, particularly with the addition of voice mail and direct dial extensions. The standardization of equipment and utilization of the existing switch should be cost effective a

42、nd afford us other opportunities for future reconfiguration of our other off site facilities. Bruce Wells is requesting approval for a contract with Embarq for the purchase of phone equipment, installation and training for a total contract amount of $22,367.92. Various alternatives have been discuss

43、ed to get data and voice communications to the facilities. At this time, the most feasible method to get this accomplished in our time frame appears to be a Standard Translink T-1 from Embarq. The costs for the service will vary depending on the length of the service contract commitment. Monthly cha

44、rges per T-1 are: $466 for a minimum of twelve months, $440 for a minimum of thirty-six months and $388 for a minimum of sixty months. Given the uncertainty about what the final communications options might be to serve County purposes, the probability is an initial twelve month or monthly contract f

45、or T-1 with the possibility of a second line if necessary. Announcements, Proclamations, Recognition and Commendations With no further business to come before the Board, Commissioner Bassitt moved to adjourn. Commissioner Reiff seconded the motion. Meeting was adjourned. Submitted by: Approved by:_Amy Kahle Greg Sneary Assistant Clerk of the BoardW. Dan ReiffSam Bassitt