【精品】it专业英语unit5 how to write an email（可编辑.ppt

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1、IT专业英语UNIT5 How To Write An EmailUNIT 5 How To Write An Email UNIT 5 How To Write An Email UNIT 5 How To Write An Email 5-1 Sample Emails UNIT 5 How To Write An Email Dear Mr.Roland,I am terribly sorry that I was unvailable when you called me this morning.I have received your message,and I apologize

2、 for the delay.We are doing everything we can to pick up the pace.At present,we are involved in the requirements analysis phase,which is a very important step in software engineering to make sure the later processes will be smooth and successful.Weve done a lot of work on it,and tried our best to sp

3、eed up the work.UNIT 5 How To Write An Email UNIT 5 How To Write An Email UNIT 5 How To Write An Email UNIT 5 How To Write An Email 5-2 Words&Expressions email n.电子邮件 digital adj.数字的；数据的；手指的；指状的store-and-forward 存储转发subject n.主题，话题；学科，科目；哲主观RFC abbr.=Request For Comments 征求修正意见书Multipurpose Internet

4、 Mail Extensions(MIME)多用途因特网邮件扩充 UNIT 5 How To Write An Email File Transfer Protocol(FTP)文件传输协议(传输)Simple Mail Transfer Protocol(SMTP)简单邮件传输协议IETF abbr.=Internet Engineering Task Force工程任务组keystroke n.键击，按键 impersonate vt.扮演；模仿；拟人，人格化 UNIT 5 How To Write An Email sign-in seal n.Yahoo的一种防钓鱼机制，用来防止用户被

5、钓鱼的一种只有用户知道的文本或图像phishing n.网络仿冒，网络钓鱼(用仿冒银行电子邮件等骗取个人信息以盗取金钱或用于犯罪等)spam n.垃圾邮件；(非索要的)电邮广告 unsubscribe n.医注销，注销账户；取消订阅 UNIT 5 How To Write An Email 5-3 Reading Material How to Write An EmailWhat is an email?Electronic mail,also known as email or e-mail,is a method of exchanging digital messages from a

6、n author to one or more recipients.Modern email operates across the Internet or other computer networks.Some early email systems required that the author and the recipient both be online at the same time,in common with instant messaging.UNIT 5 How To Write An Email Todays email systems are based on

7、a store-and-forward model.Email servers accept,forward,deliver and store messages.Neither the users nor their computers are required to be online simultaneously;they need connect only briefly,typically to an email server,for as long as it takes to send or receive messages.UNIT 5 How To Write An Emai

8、l An Internet email message consists of three components,the message envelope,the message header,and the message body.The message header contains control information,including,minimally,an originators email address and one or more recipient addresses.Usually descriptive information is also added,suc

9、h as a subject header field and a message submission date/time stamp.UNIT 5 How To Write An Email Originally a text-only(7-bit ASCII and others)communications medium,email was extended to carry multi-media content attachments,a process standardized in RFC 2045 through 2049.Collectively,these RFCs ha

10、ve come to be called Multipurpose Internet Mail Extensions(MIME).UNIT 5 How To Write An Email Electronic mail predates the inception of the Internet,and was in fact a crucial tool in creating it,but the history of modern,global Internet email services reaches back to the early ARPANET.Standards for

11、encoding email messages were proposed as early as 1973(RFC 561).Conversion from ARPANET to the Internet in the early 1980s produced the core of the current services.An email sent in the early 1970s looks quite similar to a basic text message sent on the Internet today.UNIT 5 How To Write An Email Ne

12、twork-based email was initially exchanged on the ARPANET in extensions to the File Transfer Protocol(FTP),but is now carried by the Simple Mail Transfer Protocol(SMTP),first published as Internet standard 10(RFC 821)in 1982.In the process of transporting email messages between systems,SMTP communica

13、tes delivery parameters using a message envelope separate from the message(header and body)itself.Electronic mail has several English spelling options that occasionally prove cause for vehement disagreement.UNIT 5 How To Write An Email email is the form required by IETF Requests for Comment and work

14、ing groups and increasingly by style guides.This spelling also appears in most dictionaries.e-mail is a form previously recommended by some prominent journalistic and technical style guides.According to Corpus of Contemporary American English data,this is the form that appears most frequently in edi

15、ted,published American English writing.UNIT 5 How To Write An Email mail was the form used in the original RFC.The service is referred to as mail and a single piece of electronic mail is called a message.eMail,capitalizing only the letter M,was common among ARPANET users and the early developers of

16、Unix,CMS,AppleLink,eWorld,AOL,GEnie,and Hotmail.UNIT 5 How To Write An Email EMail is a traditional form that has been used in RFCs for the“Authors Address”,and is expressly required“for historical reasons”.E-mail is sometimes used,capitalizing the initial letter E as in similar abbreviations like E

17、-piano,E-guitar,A-bomb,H-bomb,and C-section.UNIT 5 How To Write An Email There is also some variety in the plural form of the term.In US English email is used as a mass noun(like the term mail for items sent through the postal system),but in British English it is more commonly used as a count noun w

18、ith the plural emails.UNIT 5 How To Write An Email How to Write an EmailBefore you can make an email,you have to sign up for an email account.There are many free email accounts you can sign up for such as Yahoo and Gmail.You also need to have Internet access in order to make emails.Then with a few k

19、eystrokes,youll have your email ready to send.UNIT 5 How To Write An Email 1Make a new email by opening your email account and click on“New”.2Type in the email address of the person you want to send the email to or choose the person or people from your address book,if youve already set one up.UNIT 5

20、 How To Write An Email 3Fill in the subject line.This could be as simple as“about work”or as specific as“party at four.”4Start your email by addressing the person or people you are sending it to,for example“Hi,Chris”or“Hi,everyone”.Most of time emails arent formal,so starting it with“Hi”is fine.Howe

21、ver,if your email is more formal you may want to start it with“Hello”.UNIT 5 How To Write An Email UNIT 5 How To Write An Email 5Continue making your email by typing in the body.This is where you express what the email is about,for example,letting everyone know you are changing your address or where

22、 to find the party.6Add any attachments you need to send.Click on“Attach”then select“File”or“Photo”.You will then have the option of typing in the name of the file or selecting“Browse”to find the file on your hard drive.If you are trying to attach a photo,select the photo or photos from the director

23、y that comes up when you select“Photo”.UNIT 5 How To Write An Email How to Protect Your Privacy Choose good passwords and keep them safe Your password is more than just a key to your online account.If your password falls into the wrong hands,someone can easily impersonate you online,sign your name t

24、o online service agreements or contracts,buy merchandise with your credit card,or lock you out of your Yahoo!account.Choose a password that would be difficult for anyone else to guess and treat it as personal,confidential information.UNIT 5 How To Write An Email Dont take the bait from phishing scam

25、s:Use a sign-in seal Fraudsters send fake emails or set up fake web sites that mimic Yahoo!s sign-in pages(or the sign-in pages of other trusted companies,such as eBay or PayPal)to trick you into disclosing your user name and password.This practice is sometimes referred to as“phishing”a play on the

26、word“fishing”because the fraudster is fishing for your private account information.UNIT 5 How To Write An Email Creating a personalized Yahoo!sign-in seal will help ensure that youre on an official Yahoo!site and not a fraudulent look-alike.A sign-in seal is a secret message or image that you select

27、 to protect your account from phishing.Youll see it when you sign in to Yahoo!.It indicates that youre on a legitimate Yahoo!site.UNIT 5 How To Write An Email Be careful when giving out personal information Be cautious about giving out your credit card numbers,Social Security number,bank account num

28、bers,driver license number,and passwords.Never include this information in an email,which is generally not secure.Be suspicious of any company that asks for this information in an email or instant message.Most legitimate companies will never ask you to confirm sensitive data in an online form or in

29、an email,and will instead use conventional mail when requesting this information.UNIT 5 How To Write An Email Yahoo!will never ask you for your password in an unsolicited email or phone call.And well never ask you to send your password or credit card information by email.UNIT 5 How To Write An Email

30、 Dont fall for spam tricks Spam also called junk or unsolicited mail is more than just annoying.It can separate you from your money,and lead to more and more spam in your inbox.To protect yourself and your privacy,never respond to unsolicited email.Dont follow a spam emails instructions to reply wit

31、h the word“remove”or“unsubscribe”in the subject line or body of the message unless you trust the source.Never click on a link or web address in a spam email,even if the email tells you thats how to unsubscribe.Dont sign up with sites that promise to remove your name from spam lists.UNIT 5 How To Wri

32、te An Email Keep your Yahoo!account information current Make sure your Yahoo!account is updated with your current contact information.If you are the victim of a phishing scam for your Yahoo!account password,youll need to verify your account information to regain access and ensure a speedy recovery.U

33、NIT 5 How To Write An Email How do I choose my password?Your password is more than just a key to your online account.If your password falls into the wrong hands,someone can easily impersonate you while online,sign your name to online service agreements or contracts,engage in transactions,or change y

34、our account information.So,choose your password carefully and then keep it safe from others.UNIT 5 How To Write An Email A password is like a toothbrush:Choose a good one and dont share it.A Yahoo!password can be any length,and can contain spaces,symbols,or numbers.With so many options,you should be

35、 able to come up with a password thats easy for you to remember but impossible for someone else to figure out.A password is a secret that only you should know.UNIT 5 How To Write An Email Here are some tips for choosing a strong password one that is difficult to guess.1.Choose a password youll remem

36、ber.It should be memorable for you(so that you dont have to write it down or leave it in the open),but difficult for others to guess.2.Avoid using a word.Avoid a complete word from a dictionary(English or otherwise)or a name.UNIT 5 How To Write An Email 3.Use at least 7 characters.The more character

37、s your password contains,the harder it is for someone to guess it.A long but simple password can be safer than a short,complex one and often easier to remember.4.Use a combination of capital and lowercase letters,numbers,and standard symbols(!#$%&*).Your Yahoo!password is case-sensitive,which means

38、that a capital letter A is different from a lowercase a.UNIT 5 How To Write An Email 5.Dont use personal information that someone could easily figure out.Avoid a password based on information easily obtained about you(like your birthday,your child or pets name,phone number,license plate number,emplo

39、yer,school name,automobile brand,or street name).Dont use a password you already use for another account,such as your bank account PIN.And dont use your Yahoo!ID(or other user name)in any form(such as reversed,capitalized,or doubled).UNIT 5 How To Write An Email 6.Avoid the obvious.Dont make it easy

40、 for attackers by repeating a digit or letter(like“111111”or“FFFFFF”)or any other common sequence of characters(like“123456”).Stay away from obvious passwords such as“test”or“password.”When you change your password,change several characters;dont just append a number like“2”to the end.And make sure a

41、nyone watching you enter your password cant guess it as you type(such as a password typed using a single hand,like“qwerty”).UNIT 5 How To Write An Email 7Put a new spin on a familiar phrase.Pick a favorite phrase or lyric for your password.To shorten it,substitute letters with a number or a standard

42、 symbol or remove vowels.For example,“fredsboy”can be made into“Fr3d$boy”.Shorten“two tickets to paradise”to“2Tickets2Paradiz”,orcombine“cat”and“dog”into“cAt!Do8”.UNIT 5 How To Write An Email 8If you use a password generator,be careful.Make sure you can identify and trust the creator of a password m

43、anagement or generator program.Never share any personal information unless you trust the company or person youre working with.Online password-generator programs can help you create a random password that is generally harder to crack but also more difficult to remember.UNIT 5 How To Write An Email 5-

44、4 Exercises I.Fill in the blanks with the information given in the text.1.Electronic mail,also known as email or e-mail,is a method of _ from an author to one or more recipients.2.Email systems are based on a _model.3.An Internet email message consists of three components,_.UNIT 5 How To Write An Em

45、ail II.Translate the following terms or phrases from English into Chinese and vice versa.用户账号，密码，邮件主题，垃圾邮件，RFC，phishing，unsubscribeIII.Imagine you are writing an e-mail to your partner to discuss an issue he/she raised.He/she thought the project schedule was a little too tight for the systems engine

46、ering group,and that it might be better to remove a week from the implementation phase and add it to the design&analysis phase.Your want to tell him/her:UNIT 5 How To Write An Email 1You agree that the design&analysis phase should be given more time.2However,as a member of the software engineering g

47、roup,your are fully aware of the expected intensity during the implementation phase,and you contend that cutting out a week from that phase would be impossible.UNIT 5 How To Write An Email 3Maybe the schedule for the testing group is more flexible,and he/she may discuss with them about being allotted some of their time.