英文会议纪要.ppt

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1、第九讲 英文会议纪要MinutesGeneral Introduction 会议有各种各样的，如：委员会会议，董事会会议，全体员工会议等，有些是比较正式的会议，由专人主持会议，会议中由一名懂财务或法律的主任秘书记录讨论过的事项及决定，然后再由其秘书根据记录整理打印成文，印发给各位与会者及相关人员，这就是会议纪要(Minutes)。会议纪要不必要记下发言人的每个字、每句话，只需要概括摘要会议内容及结果。会议纪要有其特定格式，语言和措辞也有其特点。一、语言与措辞 会议纪要的语言与措辞有三个特点：会议纪要的语言与措辞有三个特点：1.1.语气要正式；语气要正式；2.2.动词一般采用被动式；动词一般采用

2、被动式；3.3.措辞尽量采用常用词。措辞尽量采用常用词。词汇的选择对语气和规范程度的影响较大，其次词汇的选择对语气和规范程度的影响较大，其次还有六个因素也制约你的行文规范程度，即语言缩写、还有六个因素也制约你的行文规范程度，即语言缩写、缩略、人称代词、被动语态和读者对象。缩略、人称代词、被动语态和读者对象。A.A.就语言而言，语言用得越正式，越现出商午气息。就语言而言，语言用得越正式，越现出商午气息。如：如：Informal Formal Informal Formal so-so satisfactory so-so satisfactory B.B.避免缩略语，用其全称：避免缩略语，用其全

3、称：Informal Formal Informal Formal arent are not arent are not Shes She is,She has Shes She is,She has C.C.避免缩写，用其整体：避免缩写，用其整体：Informal Formal Informal Formal Dept.Department Dept.Department Corp.Corporation Corp.Corporation D.D.避免使用人称，用非人称术语：避免使用人称，用非人称术语：不不 用用 常常 用用 Our idea the companys proposal O

4、ur idea the companys proposal We wanted the corporation required We wanted the corporation required Your letter to us the correspondence received Your letter to us the correspondence received E.E.被动语态被动语态 使用被动语态给人感觉以中性，文件似乎由传真机使用被动语态给人感觉以中性，文件似乎由传真机所发，它能将人的注意力引向信息本身，而不是注意谁所发，它能将人的注意力引向信息本身，而不是注意谁提出此

5、建议，作出此决定等。如：提出此建议，作出此决定等。如：A salary cut was proposed.A salary cut was proposed.Mr.*proposed a salary cut.(Mr.*proposed a salary cut.(这种写法会遭人注意或这种写法会遭人注意或受到攻击，即使在会议上通过了，也是集体或多数人的受到攻击，即使在会议上通过了，也是集体或多数人的意见，记录的也只是结果。意见，记录的也只是结果。F.F.态度态度 措辞常常能反映人际关系。纪要中对上级、对同行、措辞常常能反映人际关系。纪要中对上级、对同行、对同事以及对下级所用的语气和态度是绝然不

6、同的。对对同事以及对下级所用的语气和态度是绝然不同的。对上级用尊敬、对同事同行用礼貌、对下级用权威命令式上级用尊敬、对同事同行用礼貌、对下级用权威命令式语气。这种语气差别主要体现在动词上：语气。这种语气差别主要体现在动词上：对上级对上级 对下级对下级 could be is could be is should be is should be is would be will would be will might/may be will might/may be will seems to be is seems to be is looks as if is looks as if is

7、appears is appears is almost decided decided almost decided decided about certain certain about certain certain 二、会议纪要常用表达法二、会议纪要常用表达法1.1.记录委员会听取了某报告或建议：记录委员会听取了某报告或建议：The committee heard/noted/recognized/recorded that The committee heard/noted/recognized/recorded that e.g.The committee heard the re

8、port.e.g.The committee heard the report.2.2.记录委员会决定最好采取某措施；记录委员会决定最好采取某措施；The committee agreed/conceded/concurred/decided/found/The committee agreed/conceded/concurred/decided/found/resolved(to)thatresolved(to)that e.g.The committee resolved to purchase the warehouse.e.g.The committee resolved to pu

9、rchase the warehouse.3.3.记录委员会决定最好不采取某措施：记录委员会决定最好不采取某措施：The committee declined/agreed not/refused/rejected(to)The committee declined/agreed not/refused/rejected(to)e.g.The committee rejected the proposal to purchase the e.g.The committee rejected the proposal to purchase the warehouse.warehouse.4.4

10、.记录委员会得到某指示或建议；记录委员会得到某指示或建议；The committee was advised/informed/instructed/notified/The committee was advised/informed/instructed/notified/(that)/(to)(that)/(to)e.g.The committee was notified of the guidelines.e.g.The committee was notified of the guidelines.5.5.记录委员会决定等待一段时间：记录委员会决定等待一段时间：The commi

11、ttee deferred/postponed/shelved/tabled The committee deferred/postponed/shelved/tabled e.g.The committee shelved the proposal.e.g.The committee shelved the proposal.6.6.出席会议的成员及头衔；出席会议的成员及头衔；The following members were in attendance(or present):The following members were in attendance(or present):Sar

12、a Simms,Chairperson Sara Simms,Chairperson Jim Smith,Director of Personnel Jim Smith,Director of Personnel7.7.没有出席会议的委员：没有出席会议的委员：The following members were not in attendance(or present The following members were not in attendance(or present or apologies for absence):or apologies for absence):Ken Sm

13、ith,Supervisor of Operations Ken Smith,Supervisor of Operations 8.8.被邀请来列席会议的成员或仅就某个事项被邀请参加被邀请来列席会议的成员或仅就某个事项被邀请参加 Present by invitation Present by invitation Present by invitation for Item Three Present by invitation for Item Three 三、会议纪要的格式三、会议纪要的格式 会议纪要的格式较为特殊，一般如下：会议纪要的格式较为特殊，一般如下：1.1.标题（标题（Head

14、ing)Heading)2.2.出席会议人员（出席会议人员（Attendants)Attendants)3.3.未出席会议人员（未出席会议人员（Non-attendants)Non-attendants)4.4.特邀与会者（特邀与会者（Special Attendants)Special Attendants)5.5.有关上次会议纪要的评论（有关上次会议纪要的评论（Endorsement of Minutes)Endorsement of Minutes)6.6.旧事项及新议题（旧事项及新议题（Items of old and new business)Items of old and new

15、 business)7.7.下次会议地点、时间、日期（下次会议地点、时间、日期（Place,time and date of Place,time and date of next meeting)next meeting)8.8.会议主持人及记录人员签名（会议主持人及记录人员签名（Signatures of Signatures of Chairperson and Secretary)Chairperson and Secretary)MINUTES OF A MEETING TOMINUTES OF A MEETING TODISCUSS FACTORY EXTENSIONDISCUSS

16、 FACTORY EXTENSION1010thth OCTOBER 2003 OCTOBER 20033 P.M3 P.M 1.The following members were in attendance:1.The following members were in attendance:Sara Simms,Chairperson Sara Simms,Chairperson Howard Lin,Director of Operations Howard Lin,Director of Operations Jim Davis,Director of Personnel Jim D

17、avis,Director of Personnel Joyce Liu,Vice President of International Relations Joyce Liu,Vice President of International Relations James Chou,Treasurer James Chou,Treasurer 2.The following members were not in attendance:2.The following members were not in attendance:Ken Smith,Supervisor of Operation

18、s Ken Smith,Supervisor of Operations 3.Present by Invitation:3.Present by Invitation:4.Minutes of last meeting held on 10 4.Minutes of last meeting held on 10thth September,at 3 September,at 3 pm.,were approved.pm.,were approved.5.(a)The Production Manager reported on his interview 5.(a)The Producti

19、on Manager reported on his interview with the local Building Inspector,and said that detailed with the local Building Inspector,and said that detailed plans of the foundations were required.plans of the foundations were required.(b)The architect reported that the plans had been (b)The architect repo

20、rted that the plans had been drawn up and sent to the Building Inspector.drawn up and sent to the Building Inspector.6.(a)The personnel Manager reported on labor available 6.(a)The personnel Manager reported on labor available for the new extension,and suggested a programme should for the new extens

21、ion,and suggested a programme should be put in hand to train workers.be put in hand to train workers.(b)It was agreed that a training programme should be (b)It was agreed that a training programme should be started immediately and that an estimate of the cost started immediately and that an estimate

22、 of the cost should be provided by the Personnel Manager.should be provided by the Personnel Manager.7.It was concurred that the subsequent meeting of the 7.It was concurred that the subsequent meeting of the committee will be held at 3 pm.on December 10committee will be held at 3 pm.on December 10thth,2003,2003 in room H209.in room H209.Chairperson:(Signature)Chairperson:(Signature)Oct.28.2003 Oct.28.2003 Secretary:(Signature)Secretary:(Signature)Oct.28.2003 Oct.28.2003