菜鸟的职场英语进阶指南 (6).pdf

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1、How to Take Meeting MinutesHow to Take Meeting Minutes（你讲我记）（你讲我记）Unit 4 At a MeetingUnit 4 At a Meeting Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesTeaTeaching Objectivesching Objectives 1.To know what a meeting minutes is2.To know the key elements

2、 of a board meeting minutes3.To take a good board-meeting minutes based on a real meeting.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes 1ElementsElements Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes

3、Elements to be Included in a Minutes Elements to be Included in a MinutesTime Venue Attendance Absences Chairman Minutes Taker Topic for Discussion Voting Results Resolutions Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes 2MethodsMethods Unit 4 At a M

4、eeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesMinute Taking MethodsMinute Taking MethodsBefore the meeting(1)Choose your tool such as pen,notebook,etc.(2)Use the meeting agenda to formulate an outline.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Min

5、utes-How to Take Meeting MinutesDuring the meeting(1)Pass around an attendance sheet.(2)Note the time the meeting begins and ends.(3)Write down motions and the results of votes.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesAfter the meeting(1)Type up

6、the minutes as soon as possible.(2)Proofread the minutes before submitting them.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes 3Structure Structure Unit 8 Receiving VisitorsUnit 8 Receiving Visitors-Receiving Visitors at the Airport-Receiving Visitors

7、 at the AirportMeeting minutes-StructureMeeting minutes-StructureThe Headingsuch as the:Meeting Title:_Name of Committee:_Meeting Date:_ Time:_Meeting Location:_Members Present:_Members Absent:_Minutes _ Recorder:_ Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeti

8、ng MinutesThe The BodyBodySection 1.Opening statement,that is,the background Section 2.Points in discussion Section 3.Conclusions,that is,resolutions or recommendations or decisions reached.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Opening Openin

9、g StatementStatement1.This part states the purpose of the meeting or provides the background information about items to be discussed.2.It can show who was responsible for putting the item before the meeting,what were the reasons for the proposal and the previous history of the matter.3.The sole purp

10、ose of the opening statement is to make the subsequent discussion intelligible without reference to other documents.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Points Points in Discussionin Discussion1.It will usually proceed“The following points w

11、ere raised in discussion”.2.It is normally desirable that this part of the minutes should be impersonal.3.The minutes recorder should not hesitate to discard the irrelevant information.4.It is often unnecessary to reproduce the points in discussion in the order in which they were made.Unit 4 At a Me

12、eting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Conclusion partConclusion part1.A minutes ends with clear and precise conclusions.2.The chairperson will sometimes have summed up the discussion and indicated the conclusions reached.3.But,if he or she has not done thi

13、s,it is the duty of the secretary to draft a set of conclusions which express fairly the sense of the meeting.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes1.That Dr.Wang be requested to draft a revised statement on2.That the Vice-Chancellor be invite

14、d to discuss the matterAdjournment of Meeting 3.The last paragraph contains the hour of adjournment,for example:4.The chairman thanked all participants for their presence and concluded the meeting at 5:30 p.m.5.There being no other business,the meeting was adjourned at 1:15 p.m.Unit 4 At a Meeting U

15、nit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes ExamplesExamplesThe minutes is closed with the signature and title of the secretary.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Signature Signature 4ArtArt Unit 4 At a Meeti

16、ng Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesArt of Taking MinutesArt of Taking MinutesTransitional words or phrases produce clearer expression,easier reading and more Transitional words or phrases produce clearer expression,easier reading and more professional sound

17、ing minutes by eliminating the overuse of those words.professional sounding minutes by eliminating the overuse of those words.Examples:Examples:The treasurer said“.,”and -The treasurer said“.”.The treasurer said“.,”and -The treasurer said“.”.In additionIn addition,The manager said“.,”and -The manage

18、r said“.”.The manager said“.,”and -The manager said“.”.NextNext,The president said“.,”and -The president said“.”.The president said“.,”and -The president said“.”.Once moreOnce more,The chairman said,“.,”and-The chairman said,“.”.The chairman said,“.,”and-The chairman said,“.”.In conclusionIn conclus

19、ion,Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesThe Importance of SynonymsThe Importance of SynonymsSynonyms are simply words with similar meaning.Selecting the appropriate synonym Synonyms are simply words with similar meaning.Selecting the appropr

20、iate synonym produces precise and effective communication.produces precise and effective communication.Examples:Examples:The treasurer said“.,”and -The treasurer The treasurer said“.,”and -The treasurer announcedannounced“.”.In addition,“.”.In addition,The manager said“.,”and -The manager The manage

21、r said“.,”and -The manager commentedcommented“.”.Next,“.”.Next,The president said“.,”and -The president The president said“.,”and -The president advisedadvised“.”.Once more,“.”.Once more,The chairman said,“.,”and-The chairman The chairman said,“.,”and-The chairman reiteratedreiterated,“.”.In conclus

22、ion,“.”.In conclusion,Unit 6 At a Meeting Unit 6 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesHow to Say ItHow to Say ItHow accurately the meaning of what is said in a meeting is set down on paper and conveyed to readers of the minutes depends on the choice of words and phrase

23、s that clearly and effectively express the flow of information.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes5ExercisesExercises Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes (1)Mary said:“Before the C

24、ity spends that kind of money,lets look into it”.Minutes:Mary suggested that the City consider the necessity and feasibility of the program before approving the recommended expenditure.(2)Tony Said:“Okay,lets go with it”.Minutes:Councilmember Tony was impressed by the concept and goals of the propos

25、al,and urged the Councils support,endorsement and funding.Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting MinutesSummrySummry 1 1ElementsElements 2 2MethodsMethodsArtArt 4 3 3StructureStructure 3 3ExercisesExercises Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes Thank you!部分图片来自网络，仅供教学、交流使用。Unit 4 At a Meeting Unit 4 At a Meeting-How to Take Meeting Minutes-How to Take Meeting Minutes